These Terms of Service ("Terms") govern your registration for and participation in
the RAO2026 Memorial Conference (the "Conference"), organised by
the RAO2026 Memorial Conference Organizing Committee ("we", "us", "our").
By registering for the Conference, accessing this website, or attending any
Conference event, you agree to be bound by these Terms. If you do not agree,
please do not register or attend.
1. Registration and Eligibility
- You must provide accurate, current, and complete information during registration.
- You are responsible for maintaining the confidentiality of your login credentials.
- Registration is personal and, unless expressly permitted, non-transferable.
- We reserve the right to refuse or cancel any registration at our discretion.
2. Fees and Payment
- Conference fees are as stated on the registration page and are quoted in Kenyan Shillings (KES) unless otherwise indicated.
- Payment must be made in full by the deadline indicated on your invoice.
- Your registration is confirmed only upon receipt of payment and issuance of an official ticket.
- Fees do not cover travel, accommodation, or personal expenses unless expressly stated.
3. Cancellation and Refunds
- Refund requests must be submitted in writing to info@rao2026conference.co.ke.
- Refunds, if approved, may be subject to administrative fees.
- We reserve the right to cancel or reschedule the Conference. In such cases, we will notify registered attendees and offer either a refund or a transfer of registration.
- We are not liable for travel, accommodation, or other costs incurred by attendees in connection with the Conference.
4. Conference Attendance
- You must present your official ticket and a valid National ID or passport at the entrance.
- Tickets may not be duplicated, shared, or transferred without our written permission.
- We reserve the right to refuse entry or remove any attendee who:
- Behaves in a disruptive, abusive, or unsafe manner
- Fails to comply with venue rules or instructions from Conference staff
- Attempts to use a forged, duplicated, or unauthorized ticket
5. Code of Conduct
All attendees, speakers, sponsors, and volunteers are expected to behave
professionally and respectfully. Harassment, discrimination, or disruptive behavior
in any form will not be tolerated.
If you experience or witness unacceptable behavior, please report it immediately to
Conference staff or email info@rao2026conference.co.ke.
Reports will be handled confidentially.
6. Intellectual Property
-
All content provided at or through the Conference (including abstracts,
presentations, papers, and materials) remains the intellectual property of its
respective authors.
-
The Conference name, logo, branding, website content, and design are the
property of the RAO2026 Memorial Conference Organizing Committee.
-
You may not reproduce, distribute, or commercially use Conference materials
without written permission from the copyright holder.
-
By submitting an abstract or presenting at the Conference, you grant us a
non-exclusive, royalty-free license to publish your name, abstract, and
presentation materials in Conference proceedings, reports, and promotional
content.
By attending the Conference, you consent to being photographed, filmed, or recorded.
Photography, video recording, and audio recording will take place throughout the
RAO2026 Memorial Conference, including keynote sessions, panels, workshops,
networking events, and general Conference activities.
By attending, you acknowledge and agree that:
-
Your image, voice, or likeness may be captured in photographs, video, or audio
recordings.
-
These materials may be used by the RAO2026 Memorial Conference Organizing Committee for:
- Publication on the Conference website and social media
- Post-event reports, proceedings, and newsletters/email sharing
- Promotion of current and future conferences
- Archival and historical records
- Print and digital media produced by or for the Conference
-
Conference photo galleries will be shared publicly so attendees can view,
download, and share their experience.
-
No compensation will be provided for the use of your image or voice in these
materials.
-
We will not use your image for unrelated commercial advertising or in a manner
that suggests your personal endorsement of products or services beyond the
Conference, without your express consent.
Opting out or requesting removal
If you do not wish to be photographed or recorded, please:
If a photograph or video in which you are identifiable has already been published
and you wish it to be removed, contact us with the link or description of the
content. We will review your request and, where reasonable, remove the content
within 14 days.
Recording by attendees
Personal, non-commercial photography and short video clips for social media are
welcome, provided they do not disrupt sessions or infringe on others' privacy.
Recording of full sessions, panels, or presentations for redistribution is not
permitted without prior written permission.
8. Privacy
Our collection and use of your personal data is governed by our
Privacy Policy, which forms part of
these Terms.
9. Disclaimers
- The Conference is provided on an "as is" basis. We make no warranties regarding the accuracy, completeness, or availability of Conference content or services.
- Views expressed by speakers, presenters, or attendees are their own and do not necessarily reflect those of the RAO2026 Memorial Conference Organizing Committee.
- We are not responsible for any loss, damage, injury, or theft occurring at or in connection with the Conference, except where caused by our negligence.
10. Limitation of Liability
To the maximum extent permitted by law, our total liability to you for any claim
arising out of or in connection with the Conference shall not exceed the amount of
the registration fee you paid.
11. Force Majeure
We are not liable for failure to perform our obligations if such failure results
from events beyond our reasonable control, including natural disasters, epidemics,
government actions, venue closures, or civil unrest. In such cases, we may
reschedule or cancel the Conference with reasonable notice.
12. Governing Law and Dispute Resolution
These Terms are governed by the laws of the Republic of Kenya. Any disputes
arising in connection with these Terms or the Conference shall be subject to the
exclusive jurisdiction of the courts of Kenya.
13. Changes to These Terms
We may update these Terms from time to time. The updated version will be posted
on this page with a revised "Last updated" date. Your continued participation in
the Conference constitutes acceptance of the updated Terms.
14. Contact
For questions about these Terms, please contact:
RAO2026 Memorial Conference Organizing Committee
Nairobi, Kenya
Email: info@rao2026conference.co.ke